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Documents Required for Business Visa Application
Application form duly filled (online „VIDEX“ or manual) and signed by the applicant
Original passport: Copy of the passport data and signature page and previous Schengen visas including entry/exit stamps. The passport needs to be duly signed and valid for at least 3 months after the planned date of return.
Photograph: One recent biometric photograph (35mm X 45mm) not older than 6 months with white/bright background (loose, not attached to application form). No headgear except hijab.
Travel Health Insurance certificate with coverage of at least EUR 30.000 The insurance must cover the entire period of intended stay, be valid for all Schengen States and cover any expenses which may arise in connection with repatriation for medical reasons, urgent medical attention, emergency hospital treatment, not excluding COVID-19 infections or death during the stay.
Invitation letter: Invitation letter from the inviting company in Germany mentioning the purpose, exact date and duration of the business trip. Information about (long-lasting) business relations welcome. Information about regular participation in business meetings/ events recommended if relevant. Information about location of the business meeting / event mandatory if different from the address of the inviting company / ticket for trade fair or exhibition.
Cost coverage according to §§ 66-68 Aliens Law for all or part of the expenses if relevant.
Hotel reservation: hotel booking for all intended travel destinations in Schengen states mentioning complete address of the hotel, booking dates and costs.
Flight reservation: Copy of the round trip airline reservation with passenger details and the complete travel itinerary (stay should not exceed 90 days).
Employment letter/ Sponsor letter: Stating the purpose of the visit, date of joining the company, job position, further duration of the contract and whether it will be renewed, monthly salary and allowances of the applicant/ sponsor. The letter has to be attested by the Chamber of Commerce. Cost coverage by employer/ sponsor if relevant.
For self-employed individuals/ businessmen: Commercial Registration.
For holders of diplomatic or special passports: Letter from Ministry of Foreign Affairs or respective Embassy.
For private/domestic staff: a letter from the sponsor and a copy of the work contract.
Original Bank Statements: Recent bank statements of the past 6 months proving the monthly salary transfer and with sufficient funds available for the intended stay. The bank statements have to be stamped by the bank.
For Saudi nationals bank statements of the past 3 months are sufficient.
For Saudi Nationals: Photocopy of Saudi National ID Card (with translation) if the place of birth is not indicated in the passport
Additional Documents for Non-Saudi Nationals
Exit & Re-Entry visa (in English and Gregorian calendar) Official excerpt of the Electronic Exit Re-Entry Visa (Absher/Muqeem) with exact dates (Exit before ….. /Return before …) and expiration date of the Iqama, which should be valid at least 3 months after the planned date of return.
Photocopy of Residence Permit (Iqama) with translation as well as Absher excerpt („family services“) for the applicant and Iqama copies of all family members residing in Saudi Arabia.