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CHECKLIST FOR MEDICAL VISA AND COMPANIONS

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Attention: If a patient is not able to come to the Visa Application Center to provide fingerprints because he/she is hospitalized, it is recommended to use the mobile biometrics service offered by VFS.

Documents Required for Medical Visa Application

  • Application form duly filled (online „VIDEX“ or manual) and signed by the applicant
    (For children up to 16 registered in a parent's passport a separate application form has to be filled and all required documents to be submitted)

  • Declaration form: signed by the applicant (under section 54 II and 53 German Residence Act - included in the application form)

  • In case of minors (below 18 years of age): Parental Authorization
    Both parents must sign the parental authorization and also have to sign the application and declaration forms. From16 years of age also the minor has to sign the application and declaration forms. Passport copies of parents (with signatures!) have to be attached with the application.

  • Original passport duly signed and 1 copy of the data page and previous Schengen visas

  • Photographs:
    Two recent biometric photographs (35mm X 45mm) not older than 6 months (one fixed to the form, one loose) with white/bright background

  • Proof of Travel Medical Insurance coverage (EUR 30.000):
    The insurance must cover the entire period of intended stay, valid for all Schengen States and covering any expenses which may arise in connection with repatriation for medical reasons, urgent medical attention, emergency hospital treatment not excluding COVID-19 infections or death during the stay
    (Travel Insurance certificate is compulsory)

  • Hotel reservation if relevant for the companion
    Confirmed Hotel Booking (no vouchers!) for all intended travel destinations in Schengen states mentioning complete address of the hotel, booking dates and costs.

  • Flight reservation
    Copy of the round trip airline reservation with passenger details and the complete travel itinerary. The reservation should prove that the stay in Schengen does not exceed 90 days.
    Attention: If a patient does not give fingerprints and never gave before he/she has to prove that he/she travels by medevac or stretcher (6 seats in a normal plane) or at least special treatment/care during check-in and flight was agreed on with the airline.

  • Photocopy of Saudi National ID Card/Residence Permit (Iqama)
    (with Translation)

  • If accompanying a patient that is already hospitalized in Germany:
    Passport, visa copy, letter from receiving hospital/clinic


Medical treatment paid by the Saudi-Arabian government

  • Letter from the Ministry of Health or from the Saudi-Arabian Embassy Berlin (Military Office/Health Office) with name of patient and accompanying persons.
    (Attention: Any person not mentioned in the letter has to provide the documents needed for a tourist visa.

  • Letter of receiving hospital/clinic mentioning the appointment/admission date, reason and expected duration of Treatment


Medical treatment at own expense

  • Letter of receiving hospital/clinic mentioning the name of the patient, the appointment/admission date, reason for treatment, expected duration of treatment and expected costs and whether the expected amount has already been paid/transferred.
    In case of accompanying person/s the hospital/clinic has to state that their presence is necessary and whether he/she/they stay in the hospital or not.

  • Declaration letter and family Iqama
    Letter from one family member stating/explaining the relationship with the applicant and declaring responsibility for all the expenses of all family members which may incur during the entire trip within the Schengen-area.

  • For employed individuals and spouses - Employment letter/Sponsor letter addressed to the German Embassy stating the purpose of the visit, date of joining the company, job position and monthly salary and allowances of the applicant/head of the family. The letter has to be attested by the Chamber of Commerce.
    Cost coverage by employer/sponsor if relevant.
    In case of non-Saudi applicants also the duration of the contract has to be mentioned and whether it will be renewed.
    For self-employed individuals/businessman - Commercial Registration

  • Original Bank Statements:
    Recent bank statements of the past 6 months proving the monthly salary transfer (if salary is not paid cash) and with sufficient funds available for the intended stay. If the salary is paid cash, salary slips for the last 6 months have to be submitted. The bank statements have to be stamped by the bank.
    For Saudi nationals bank statements of the past 3 months are sufficient.


Additional Documents for Non-Saudi Nationals

  • Iqama copies and Absher excerpt („family services“) of all family members residing in Saudi Arabia.

  • Exit & Re-Entry visa
    Official excerpt of the Electronic Exit Re-Entry Visa (Absher/Muqeem) mentioning exact dates as per Gregorian calendar (Exit before ... / Return before ...) and expiration date of the Iqama.


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